The terms you agree to when using Utivana's free online tools, including acceptable use, the limits of our AI-generated output, and our warranty disclaimers.
Version: v1 · Effective date: 2026-07-19 · Operated by Tribex Digital Pvt Ltd
These Terms of Service ("Terms") are a binding agreement between you and Tribex Digital Pvt Ltd ("Utivana", "we", "us"), governing your use of the Utivana website and all tools available on it (the "Service").
By using the Service, and in particular by creating an account, you agree to these Terms. If you do not agree, do not use the Service.
If you use the Service on behalf of an organisation, you confirm you have authority to bind that organisation, and "you" means both you and that organisation.
Utivana provides two kinds of tools.
Free tools. Unit converters, calculators, and text, image and PDF utilities. These require no account and are free to use. Most of them run entirely inside your browser.
AI HR utilities. A set of AI-assisted tools for HR and recruiting workflows — drafting job descriptions, screening résumés against criteria, preparing interview questions, building evaluation rubrics, summarising interview feedback, and related tasks. These require a free account and are metered by a daily allowance of free credits. Each run consumes one credit; the allowance resets daily. If a run fails, the credit is returned to you.
We may add, change, suspend, or remove any tool at any time. The free tools are free, but we do not promise that any particular tool will remain available.
You must be at least 18 years old to create an account. The Service is not directed at children, and you must not use it to process the personal data of a child except where you have a lawful basis and the consent the law requires.
You must not use the Service if you are barred from doing so under any law that applies to you.
The AI HR utilities are metered by a daily free credit allowance. Credits have no monetary value, are not property, cannot be purchased, transferred, exchanged, or redeemed for anything, and expire on reset. We may change the size of the allowance, the metering rules, or the set of tools it covers at any time.
You must not try to circumvent the credit system — for example by creating multiple accounts, automating requests, or using scripts to obtain more than the allowance we make available.
You must not:
We may suspend or terminate access for a breach of this section, and we may do so without notice where the breach is serious or ongoing.
You keep ownership of everything you submit. We claim no ownership of your files, your text, or the output the AI generates for you.
You grant us only the narrow licence we need to run the Service: a non-exclusive, worldwide, royalty-free licence to host, transmit, process and display your content for the sole purpose of providing the tool you asked for, and only for as long as that takes.
We do not use your content to train models, to improve our own products, or for any purpose of our own. Your submissions to the AI tools are transmitted to the AI provider that is active at the time (see the Privacy Policy), which is contractually bound not to retain your content and not to train on it.
We do not store the text you submit to the AI tools, or the output it produces. Uploaded PDFs are deleted immediately after processing (input) and within one hour (output). You are responsible for saving any output you want to keep — we cannot recover it for you.
This section is the most important one if you use the AI HR utilities. It reflects a real division of legal responsibility, not a formality.
When you submit information about another person — a candidate's résumé, a profile, interview feedback — you are the data controller (in India, the Data Fiduciary) for that information and Utivana acts only as your processor. You decide what to submit and why; we only carry out the processing you request.
Accordingly, you represent and warrant that, for every piece of personal data about another person that you submit through the Service:
You will indemnify us against claims, losses, fines and reasonable costs arising from a breach of this section — in particular any claim brought by an individual whose data you submitted, and any regulatory action resulting from your failure to provide notice or to establish a lawful basis.
If you are a business or are processing personal data at any scale, our Data Processing Agreement applies and forms part of these Terms. It sets out our obligations as your processor, our sub-processor list, our security measures, our assistance with data-subject requests, and our breach notification duties. Ask at [email protected] for a copy to execute.
Please read this section carefully. It sets the limits of what the AI HR utilities are for.
AI output can be wrong. Large language models produce plausible text, not verified fact. Output may be inaccurate, incomplete, outdated, internally inconsistent, or simply fabricated. It may differ between runs on identical input. We do not warrant that any output is accurate, complete, reliable, suitable for your purpose, or free of bias.
A human must make the decision. The AI HR utilities are decision-support tools. Their output is advisory only and is intended to help a qualified human evaluate information. You must not use the output as the sole basis for any decision that produces a legal or similarly significant effect on a person — including any decision to shortlist, interview, reject, hire, promote, or terminate. A competent human being must review the underlying evidence and make the decision, and must be empowered to disregard the tool's output entirely.
No professional advice. Nothing the Service produces is HR, legal, employment, immigration, medical, financial, or other professional advice. It does not create a professional relationship of any kind. Where a decision has legal consequences — and hiring decisions frequently do — obtain qualified professional advice.
Screening and non-discrimination are your responsibility. The tools evaluate text against criteria that you supply. Utivana does not verify that your criteria are lawful, job-related, or free of discriminatory effect. You are responsible for complying with all employment and anti-discrimination law that applies to you, for the fairness of your selection process, and for any bias in the criteria you provide. The system prompts instruct the model not to take protected characteristics into account, but an instruction to a model is a mitigation, not a guarantee: résumé text routinely carries signals of age, gender, nationality, ethnicity and disability, and you must not rely on the tool to remove them or to make your process lawful.
Regulatory status. AI systems used to evaluate or filter candidates for employment are subject to specific regulation in some jurisdictions, including the EU AI Act. Where you deploy our tools in such a jurisdiction, you have your own obligations as a deployer — including human oversight, informing candidates that an AI system is used, record-keeping, and monitoring. We provide these Terms and the Privacy Policy as part of the information you need; you remain responsible for your own compliance.
Output ownership. As between you and us, you own the output produced for you. Note that AI models can produce similar output for different users on similar inputs, so we cannot promise the output is unique to you, and we make no representation that using it will not infringe a third party's rights.
The Service — including its software, source code, prompts, designs, layout, text, graphics, and the Utivana name and branding — is owned by us or our licensors and is protected by intellectual property law. All rights are reserved. Utivana is proprietary software and is not open source.
We grant you a limited, personal, non-exclusive, non-transferable, revocable licence to use the Service for your own internal or business purposes in accordance with these Terms. Nothing in these Terms transfers any ownership interest to you, and no licence is granted by implication or estoppel.
You must not copy, modify, distribute, sell, lease, sublicense, or create derivative works of any part of the Service, or remove any proprietary notice from it.
Feedback you send us is welcome, and you agree we may use it without obligation or compensation to you.
The tools are free. We fund the Service through our own promotion of our own products and services on this site and, if you have not opted out, by email.
Any advertising on Utivana is first-party: served by us, promoting our own offerings. We do not run third-party ad networks and do not perform cross-context behavioural advertising. If that ever changes, we will update these Terms and the Privacy Policy, and — where the law requires it — obtain your consent before the change takes effect.
The Service is provided "as is" and "as available", without warranty of any kind, express or implied, to the maximum extent the law allows. This includes any implied warranty of merchantability, fitness for a particular purpose, accuracy, or non-infringement.
We do not warrant that the Service will be uninterrupted, timely, secure, or error-free; that defects will be corrected; that any tool will remain available; or that any output will meet your requirements. We may modify, suspend, or discontinue any part of the Service at any time.
Some jurisdictions do not allow the exclusion of certain warranties, and consumers may have statutory rights that cannot be excluded — including under India's Consumer Protection Act 2019, EU and UK consumer law, and applicable US state law. Nothing in these Terms limits or excludes any right you have that cannot lawfully be limited or excluded.
To the maximum extent the law allows:
Nothing in this section excludes liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for anything else that cannot lawfully be excluded.
You may stop using the Service at any time and may ask us to close your account by writing to [email protected].
We may suspend or terminate your access — with notice where practicable, and immediately where the breach is serious — if you breach these Terms, if we are required to do so by law, or if your use poses a risk to the Service or to other users.
When your account is closed, your account record is deleted or irreversibly anonymised, and the identifier linking you to our usage ledger is irreversibly pseudonymised, as described in the Privacy Policy. Unused credits are forfeited and have no value. Sections 6, 7, 9, 11, 12, 14 and 15 survive termination.
We may update these Terms. Each version carries a version number and an effective date.
For material changes we will take reasonable steps to notify you before the change takes effect, and — where the law requires an affirmative act — we will ask you to accept the new version before you can continue to use the account-based features. Continued use after the effective date constitutes acceptance only where the law permits it.
These Terms are governed by the laws of India, without regard to conflict-of-laws rules. The courts of Bengaluru, Karnataka, India have exclusive jurisdiction over any dispute, except that:
Please contact us first — most disputes are resolved faster by email than by process.
| General and account queries | [email protected] |
| Privacy and data-protection | [email protected] |
| Grievance Officer (India, DPDPA §13) | Hemant Bharati — [email protected] |
| Operating entity | Tribex Digital Pvt Ltd |
| Registered address | No 29, Hari Krupa, 3rd Cross, Aswath Nagar, RMV 2nd Stage, Bangalore 560094, Karnataka, India |